The Cape Symphony & Conservatory Team
We employ more than 60 outstanding educators and artists and a team of professionals to help create, administer and support our arts programs. 

 

Current Opening

Development and Grants Associate:

Reporting to the Director of Development and located in the Cape Arts & Entertainment (CA&E) office in Hyannis, with weekly travel to Barnstable and Falmouth Conservatory campuses of CA&E.  This position, while holding organization-wide development and grants responsibilities, will emphasize fundraising efforts related to CA&E’s Conservatory, including but not limited to establishing and maintaining development data information based on Conservatory records.   

Fundraising Support:

  • Provide development support to all three CA&E locations—Hyannis, Barnstable, and Falmouth. Rotate between all three offices on a weekly basis.
  • Provide all daily gift entries for development initiatives--including but not limited to annual and capital campaigns, in-kind donations, sponsorships, grants, and special events--using the Little Green Light (LGL) data system, or its functional equivalent, to enter gifts and pledges until an organization-wide CA&E development data system is established.  
  • Maintain accurate, complete and up-to-date donor records in LGL
  • Maintain security and accuracy of confidential files using best practices
  • Prepare timely acknowledgments (within one week) for all Cape Arts & Entertainment donations.
  • Monitor and maintain records of all pledges and pledge reminders
  • Reconcile weekly entries to deposit slips, credit card transactions, and electronic transactions
  • Maintain confidential work files and donor information using best practices.
  • Prepare and distribute various reports and dashboards as directed
  • Prepare annual audit reports as requested by finance
  • Monitor inventory of solicitation and development materials. Prepare and update communications including correspondence and materials.
  • Using moves management, provide Conservatory Executive Director (ED) with information concerning identity, solicitations, and giving history of CA&E donors and potential donors identified as Conservatory focused; provide Conservatory ED with frequent donor updates.

Grant Support:

  • Working in collaboration with CA&E Finance Department and Conservatory senior staff, understand and ensure team compliance with and adherence to all CA&E policies and procedures related to all grant-making processes--from inquiry and application intake through final reporting and administrative close.
  • Interact periodically with other staff, grantees, auditors, vendors, and external partners. Note: This is not a program position.
  • Maintain schedule of grant deadlines, awards and reporting requirements and communicate this information with appropriate departments
  • Ensure proper recognition and reporting according to grant requirements
  • Prepare and disburse grant correspondence and grant reports in an accurate and timely manner. Oversee grant spreadsheets and report on outcomes
  • Creates and maintain grant files, both digital and paper, that meet legal, auditing, and CA&E requirements
  • Maintain effective work relationships by handling peer and management interactions in a positive and cooperative manner
  • Serve as Grants department representative in cross-functional departmental initiatives
  • Report accurately on grants status to Development Director and others as directed

Skills and Qualifications:

  • 1-2 years of development department experience, and preferably with grants administration experience
  • Ability to function in a fast-paced work environment and adjust to competing priorities Extensive use of Microsoft office suite, excellent and wide-ranging Excel skills required
  • Strong ability to cooperate and work collaboratively toward solutions that generally benefit all involved parties
  • Demonstrates ability to engage in a direct and truthful manner; ability to present accurate and appropriate information
  • Excellent writing skills, including experience in writing compelling narrative reports for non-profit organizations
  • Ability to manage, track, and understand basic financial management concepts

Other Duties:

  • Participate in cultivation and Symphony Concert operations as directed – working occasional nights and weekends
  • Assist in development functions, special events, and fundraisers as needed, including on weekends and during evenings
  • Maintain the highest level of professionalism and discretion in donor relationships.
  • Complete other projects and duties as assigned.

Candidate must possess the ability and means to travel on a flexible schedule as needed, proof of liability and property damage insurance on vehicle used is required.

Start Date:

As soon as feasible.

To Apply:
Send resume and cover letter to:
Jeanne Long
Director of Development
1060 Falmouth Road, Suite A
Hyannis, MA 02601